Maintenance Contracts (Equipment) Auditing
Cut Equipment Maintenance Costs 15–20% — One Contract, Zero Disruption
We consolidate and renegotiate equipment service agreements (medical, lab, office, specialty) into a single, flexible program. Using the P3 proprietary database of vendor benchmarks, we reset pricing, preserve your preferred service providers, and standardize workflows.
Slow Response Times andCompliance
Opaque FeeStructures
Above MarketRates
What Is an Equipment Maintenance Contracts Audit?
An equipment maintenance contracts audit (often called an Equipment Maintenance Management Program, EMMP) is a forensic review of every equipment service agreement you carry—imaging and biomedical devices, lab instruments, sterilizers, phone systems, mail/postage, banking equipment, and hundreds of others. We analyze pricing, scope, response SLAs, exclusions, and fee mechanics, then consolidate multiple OEM/ISO contracts into a single managed service agreement so you pay less and manage less—without losing the ability to keep your preferred vendors.
What We Audit
We examine every dimension of your equipment service portfolio:
↻
Contract inventory & coverage:
What’s covered, what’s excluded, and where you’re over- or under-insured.
◫
Financial terms:
Base rates, parts/labor/travel, overtime/emergency pricing, deductibles/caps.
◎
Response & uptime SLAs:
Dispatch, MTTR, PM schedules, and credit/penalty mechanics.
◌
Vendor performance & choice:
Retain preferred providers and access a vetted national network when needed.
◓
Consolidation impact:
Admin savings and variance reduction from one agreement / one workflow.
◍
Benchmarking:
Compare every rate and service term to P3’s proprietary vendor benchmark database to set fair pricing and enforceable SLAs.
Why Equipment Maintenance Costs Creep Up
Fragmented contracts:
Dozens of OEM/ISO agreements increase admin load and weaken buying leverage.
Opaque fee structures:
Parts/labor/travel markups, emergency rates, and exclusions stacked across vendors.
Limited market visibility:
Without benchmarks, you can’t tell if a quote is competitive. (This is where P3’s proprietary benchmark database changes the game.)
Nonstandard workflows:
Every vendor has a different dispatch/billing process—errors multiply. A single managed service agreement standardizes this and reduces risk
Auto-renewals and escalators:
CPI or index-based increases that go unchecked.
Our Proven 4-Step Process
1
Collect agreements and invoices
We gather invoices, contracts, and a signed LOA.
2
Benchmark pricing and terms
We review pricing, equipment leases, and terms and compare those to our benchmarks and national contracts.
3
Show savings and contract risk
We present identified overcharges, contractual risks, and savings opportunities.
4
Launch the new program
We implement the new contracts, bringing you savings and a single point of contact across hundreds of pieces of equipment.
Who We Help
Healthcare systems & ambulatory centers
Research & laboratories
Finance and banking
Higher-ed & public sector
Manufacturing/industrial
Retail & multi-site enterprises
Frequently Asked Questions
Do we have to change service vendors? +
No. The EMMP model allows you to retain preferred providers while gaining better pricing and standardized workflows.
Is this an insurance policy or extended warranty? +
No. It’s contract and vendor management—a managed service agreement that replaces multiple OEM/ISO contracts with one agreement and uniform processes.
Can this work outside healthcare? +
Yes—lab/research, financial institutions, state agencies, universities, and commercial portfolios all use EMMPs to manage diverse equipment types
How fast will we see benefits? +
Admin efficiencies and vendor standardization begin immediately upon consolidation; cost reductions phase in at renewal/mid-term corrections and are tracked monthly.
Our service is contingency‑based—there’s no upfront cost, and fees are tied to verified savings.
How much does this cost? +
Our fee is paid by the service providers. You simply see 15-20% net reductions in your costs, and a much more streamlined program, with a single point of contact instead of 10’s or 100’s of vendors to manage.
❐
Do you have more questions?
Contact UsRelated Services
Small Parcel Shipping
From late delivery credits to complex contract negotiations, our team of shipping industry experts can drive bottom line results for your organization.
Maintenance Contracts
Save up to 20% on your equipment maintenance contracts by eliminating the headache of dealing with numerous service providers and extended warranties.
Utility Auditing
We streamline complex vendor billing, secure refunds promptly, and ensure you're not overpaying.
Telecom Auditing
From local and long-distance to data and wireless, we audit telecom bills to eliminate unnecessary charges.
Waste & Recycling Auditing
Many organizations are unknowingly overcharged — our team identifies and corrects these billing issues fast.
Merchant Processing Auditing
Save on inflated interchange fees and hidden charges tied to accepting credit card payments.
Uniform & Linen Auditing
We benchmark your contracts against proprietary data to renegotiate pricing and drive savings.
Managed Print Auditing
Our print specialists typically achieve a 30–40% reduction in copying and printing expenses.
Ready to simplify equipment maintenance and stop overpaying?
Schedule your free Equipment Maintenance Audit today.