Schools and Universities

Who We Help - Schools and Universities

While we can work with any business or entity that meets our minimum spending thresholds, we do have some ideal client types that we like to work with.

Schools and universities are institutions that fall into this category. Why is that?

The answer is simple. Schools and universities incur expenses in many of the categories we help with, and they almost always meet our category spending thresholds. This makes the return on investment of our time and our clients’ time highly valuable in these engagements.

Some of the best areas where we are able to help schools and universities include copiers and printers, waste and recycling, telecom, utilities, uniforms and linen, and maintenance contracts.

Best Cost Reduction Categories for Schools and Universities

Waste and Recycling

A school or university is a significant producer of waste and recycling materials. Furthermore, facilities are often spread out across campus, resulting in multiple containers on different service levels, sometimes even involving multiple service providers. There is often a seasonal nature to their needs. Certain months can see drastic spikes or reductions in needs, further complicating the landscape. P3’s team of waste and recycling experts has worked in these environments many times. We know how to navigate these needs to deliver the best solution with the most savings.

Average savings on Waste and Recycling30-40%Minimum Annual Spend to Qualify*$24,000

View our Waste and Recycling White Paper

Copiers and Printers

Schools and universities are some of the highest-volume users of copiers and printers in the U.S. They print large amounts each year, and despite the push into the digital age, these printing needs are not going anywhere. They cannot afford to have these machines malfunctioning and must ensure they have the best and most up-to-date equipment. Our print experts at P3 ensure that our school and university clients receive the services they need at the best possible price. Furthermore, most of our clients do not have the proper protections in place on their copier service agreements. These errors can dramatically impact costs, as well as maintenance response times when equipment goes down. We help ensure that the terms and conditions are ironclad and written to benefit the client.

Average savings on Print30-40%Minimum Annual Spend to Qualify*$120,000

View our Managed Print White Paper


Schools and universities have incredibly complex telecommunication environments. In many cases, they function like their own small towns, with telecommunication needs for healthcare facilities, stadiums, apartments, housing, administrative buildings, and in some cases, even power plants! Even the best-run organization leaves money on the table in this area. It’s your IT department’s job to keep the computers and phones running, but that doesn’t mean they have access to thousands of points of benchmark data and know what you should be paying. Furthermore, our analysts delve into the details by accessing your telecom customer service records to identify errors and overcharges. We know exactly what the vendors charge for each line item and analyze that data across peer data to ensure you are getting the best deal possible and being billed correctly.

Average savings on Telecom15-30%Minimum Annual Spend to Qualify*$60,000

View our Telecom Auditing White Paper

Uniforms and Linen

Schools and universities often have significant uniform and linen requirements. These needs can range from uniforms for janitorial and maintenance staff to mops, mats, first aid kits, dispensers, and more. These expenses can accumulate significantly when dealing with companies such as Cintas and Aramark. Our team of experts used to work for many of these companies and understands the tricks of the trade. Aside from achieving 30-40% savings, we also ensure that our clients have the necessary contract protections in place to prevent price increases from impacting their future budgets.

Average savings on Uniforms and Linen30-40%Minimum Annual Spend to Qualify*$60,000

View our Uniform and Linen White Paper


Schools and universities are among the largest consumers of energy. Between sporting event venues, dormitories, research facilities, and even university-owned hospitals, the utility needs can be staggering. The wide array of needs here can be challenging to manage. And more importantly, all the varying needs and building types can lead to a wide range of errors and issues that can impact costs. From a utility audit perspective, we frequently encounter billing, tax, and tariff issues, as the regulations governing these aspects can vary significantly.

Average savings on Utilities 3-5%Minimum Annual Spend to Qualify**$100,000

View our Utility Auditing White Paper

Equipment Maintenance Contracts

Schools and Universities are some of the types of clients we help the most with this category. Schools and Universities have countless pieces of equipment with maintenance contracts on them.  We help our clients consolidate these hundreds of contracts into one easy-to-manage contract.

This results in incredible savings, and perhaps most importantly, incredible time savings.

Average savings on Equipment Maintenance Contracts15-20%Minimum Annual Spend to Qualify*$100,000

*Client must be spending above this minimum annually, across its organization, to qualify for our free expense analysis. ** In this particular category, these are minimum annual spends per location. This means, for example, 50 locations spending $200/month would not be a good fit.

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